Privacy Policy

1. Who We Are

The Association of Speech and Language Therapists in Independent Practice (ASLTIP) is the
data controller for the personal data we collect and process.

You can contact us at:
Email: office@asltip.com

Phone: 0203 002 3704
Post: 71-75 Shelton Street, Covent Garden, London, WC2H

Our Data Protection Officer (DPO) is Lesley Trivedi. You may contact her directly at
secretary@asltip.com, or alternatively our Admin Lead, Jemma Phillips, at office@asltip.com.
Both contacts are valid for data protection enquiries, and any urgent matters will be promptly
passed on to the DPO.

2. What Personal Data We Collect

The type of information we collect depends on your relationship with us and may include:

For Members:

• Name and contact details
• HCPC and/or RCSLT registration info
• Areas of expertise and languages spoken
• Application, payment, and communication history

For Visitors or the Public:

• Contact form details (name, email, message)
• Search preferences (location, therapy type)
• Website usage data (via analytics tools)

For Third Parties:

• Name and business contact details of contracted service providers
• Access logs and data processing arrangements

We do not collect or store sensitive personal data (e.g. health, diagnosis, or therapy records)
from members of the public.

3. How We Use Your Information

We use your personal data to:

• Administer and support ASLTIP membership
• Facilitate networking, training, and events
• Respond to enquiries from the public or members
• Manage website functionality (including the therapist directory)
• Ensure legal and financial compliance
• Send relevant updates (you can opt out at any time)

4. Legal Basis for Processing

Under UK GDPR, we rely on the following legal bases:

• Contract: To provide and manage your membership or event registration
• Legitimate interests: To run ASLTIP efficiently and improve our services
• Consent: For newsletters and optional communications
• Legal obligation: For tax, audit, or regulatory purposes

5. Who We Share Your Data With

We do not sell your personal data. We may share it with trusted third-party providers (e.g.
Kobault for website services, accountants for financial compliance), who are required to:

• Sign data processing agreements
• Follow strict confidentiality and security rules
• Report any breaches immediately

6. How Long We Keep Your Data

We only retain personal data as long as necessary:

• Membership data: Up to 7 years (legal/financial)
• Contact form data: Deleted after 12 months
• Website analytics: Retained up to 24 months (anonymised)
• Event registration: Up to 12 months unless legally required longer
• Surveys: Bespoke retention period which will be displayed on survey form.

See our Data Cleansing Policy and Retention Annexes for full details.

7. Your Rights

You have the right to:

• Access, update, or delete your data
• Withdraw consent for optional processing
• Object to how we use your data
• Complain to the ICO (www.ico.org.uk)

Contact: office@asltip.com for any data requests.

8. How We Keep Your Data Safe

We use:

• Secure platforms (e.g. Google Workspace, encrypted website)
• Two-factor authentication
• Role-based access controls
• Regular reviews of data access and backups

In the event of a data breach, we follow a formal response plan and notify the ICO and affected
individuals where required.

9. Changes to This Notice

We may update this privacy notice from time to time. The latest version will always be available
on our website.

Download the policy here